January 23, 2023

6 reasons to implement a sustainable digital inventory manager

A digital and inventory manager enables inventory to be taken more efficiently and accurately, reducing the costs of businesses. But there are other important reasons for implementing systematic asset management.

 6 reasons to implement a sustainable digital inventory manager


According to a study by Gartner, organizations that implement IT-based inventory management can reduce their asset costs by 30% in the first year and by 5-10% in subsequent years (Gartner Inc, CS-17-113: Using IT Asset Management to Ensure Software Compliance, Patricia Adams, July 29, 2002). Organizations with a functioning IT asset management have 15% less TCO (total cost of ownership). The largest savings are in purchasing (160%), disposal (60%) and operations (44%).

Efficiency and productivity

A digital inventory manager significantly improves workflow efficiency. By automating inventory management, companies can save time and resources that would otherwise be spent on manual processes. Employees can more easily access needed equipment and software because this information is centralized and available in real time. This eliminates bottlenecks and delays, which increases productivity. Orderly asset management also leads to faster response times to support requests, as IT teams can quickly determine which devices need maintenance or repair.

Compliance and security

Systematic asset management enables companies to better track and monitor their IT assets. This allows them to ensure that all software licenses are properly acquired and used, reducing compliance risks and legal consequences. The ability to know the exact location and condition of assets also helps prevent loss and theft, which increases the security of company assets. By implementing security policies and protecting sensitive data, companies can strengthen their resilience against cyberattacks and data breaches.

Sustainability through refurbishing

Refurbishing is the restoration of used products to a technically and visually perfect condition, and it is a sensible practice because it offers both economic and ecological advantages.The manufacture of a notebook (SSD) causes an average of 311 kg of CO2e - by comparison, a mid-range gasoline engine emits approx. 25kg of CO2 per 100 km (city traffic). If old and unused IT hardware is returned to the economic cycle through refurbishing / IT remarketing, CO2 emissions can be measurably saved(, electronic waste is reduced and the service life of devices is extended.

Employee satisfaction

In a survey conducted by Nintex ("Definitive Guide to America's Most Broken Processes"), 62% of respondents report non-functional IT processes in their organization, with 43% citing the provision of equipment to new employees as the top 2 "broken process"(, which in addition to lost productivity can lead to unhappy employees with negative consequences for the company.

Image and reputation

The introduction of a sustainable digital inventory manager shows that a company is taking responsibility for the environment and social aspects. Customers, business partners and potential employees are paying more and more attention to companies' sustainability efforts. By using refurbishing and recycling old equipment, the company is actively helping to reduce electronic waste and conserve natural resources. Environmentally conscious business practices can improve the company's image and contribute to a positive perception by the public. In addition, efficient asset management can help the company stay technologically up-to-date and develop innovative solutions for customers, which also enhances its reputation.

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